Step-by-Step Procedures for Writing and Submitting a Grant Proposal or Funding Request/Letter of Interest

Printable Checklist [.doc]

Step 1:

Six (6) weeks or more before deadline, contact Ravi Khatra (rkhatra@csulb.edu or extension x54539) in our college to set up a meeting to:

1. Alert her to the fact that you intend to submit a grant
2. Give her the url for the RFP or Call for Proposals, the funding agency name, and the deadline for proposal submission
3. Begin budget discussions for your grant.

Ravi Khatra will work with you to prepare your proposal budget and alert the College's Directors of Research and External Support and Development to the fact that you are intending to submit for external funding.

Subsequent to your meeting with Ravi Khatra, you will receive an email from the Director of Research and External Support or the Director of Development offering you personal support in the proposal writing and submission process.

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Step 2:

Six (6) weeks before deadline, go to Office of University Research (Forms) and complete and submit Notice of Intent.

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Step 3:

Three (3) weeks before deadline, proposal abstract and budget should be completed with budget assistance from Ravi Khatra. Upon budget and abstract completion, you should submit both electronically to Ravi Khatra and she will check and forward them to JC Schnabl at the Foundation. Ravi will serve as liaison between you and the Foundation, making sure your budget gets their attention and makes it through all necessary steps for approval.

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Step 4:

Two (2) weeks before deadline, initiate contact with Carolyn Dersch (cdersch@csulb.edu) to begin internal clearance, or telephone the Office of University Research (562 985-5314) for assistance.

Two (2) weeks before deadline, submit all letters of support to Carolyn Dersch in PDF format.

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Step 5:

Two to seven (2-7) days before deadline, all necessary documents, including budget, budget justification, proposal, proposal abstract, senior personnel biographies and letters of support should be submitted to Carolyn Dersch for uploading/sending. If you are uploading documents for yourself, you should do the uploading little by little in these days prior to the deadline. Often the funding agency's servers are flooded on the deadline date.

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Step 6:

One to five (1-5) days following proposal submission, submit one full copy of your proposal, including ALL elements listed below, in hard copy form to Ravi Khatra in the College Office within 5 days of proposal submission:

• Proposal
• Proposal Abstract
• Budget
• Budget Justification.

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